[CHECK] Excursion date changed.
*Information will be sent to signed-up participants via email.

Welcome to the Communicating Astronomy with the Public (CAP 2018) registration system

You can now register for the conference and book a hotel room from this page.
Before starting the registration, please read the guideline below carefully.

Back to Official Website

How to Register

STEP 1:Create your account
Please click the “Create Your Account for New Users” on the top left.
Please read “Customer's Personal Information Protection Policy” and then click “Agree”, and then complete the “Personal Information” on the next screen.
Once your account is created you will receive an Inquiry Number associated with it. If you are submitting an abstract to the conference, please use this Inquiry Number when asked in the abstract submission form.

STEP 2 : Registration for Participation and Hotel Reservation
After you login, you can make a registration and/or hotel reservation from the button on the left screen.
When your reservations are accepted, a confirmation will be sent to your e-mail address.

STEP 3:Confirm/Change
You can confirm, change, or cancel your reservation by the specific deadline.

STEP 4:Confirmation e-mail
When you have completed your registration and/or reservation, you will receive a confirmation e-mail with your inquiry number within a few minutes.
If you do not receive the e-mail, please contact us by e-mail to:
The reasons for not receiving a confirmation e-mail might be;
- your mailbox is full
- your spam filter settings are too strict
- you typed a wrong e-mail address.

Please note that all of our communications will be made by e-mail.
In case you change your e-mail address please update your account information on the registration system or contact us by e-mail
We are not responsible for problems resulting from failure to receive e-mails.


Application deadline :
Early registration: 15 December 2017 (JST)
Standard registration: 28 February 2018 (JST)

Payment deadline :
Early registration: 15 December 2017 (JST)
Standard registration: 28 February 2018 (JST)

*Cancellation Policy
Until 28 February 2018 (JST): 3,000 JPY for administration costs
will be deducted from a 100% refund.
From 1 March 2018 (JST): No refunds will be given.

Registration Fees
(by 15 December 2017)
(After 16 December 2017)
Full Regular
30,000 JPY (275 USD)35,000 JPY (320 USD)
Full Student
  15,000 JPY (137 USD)20,000 JPY (183 USD)
One-Day Regular
5,000 JPY (46 USD)
One-Day Student
4,000 JPY (37 USD)
Two-Day Regular
8,000 JPY (73 USD)
Two-Day Student
7,000 JPY (64 USD)

*Registration fees include abstract, lunch, and coffee break of CAP 2018
​*The price changes according to the exchange rate.​
*Accompanying person (Will not participate in conference events, but can accompany Attendee during social program events (Excursion & Banquet))
*You cannot make an overlap registration. Please select only one category
for each participant.

On Thursday, March 29, there will be an afternoon dedicated to the Social Program of the Conference.

【Plan A】
Walking around Fukuoka City Tour
(・English guide ・Subway and bus fare ・Minimum 20 pax ・2,000 Japanese Yen)

Walking around the Hakata Teramachi where you can feel the weight of
millenary history and enjoy the old traditional houses in Hakata, Fukuoka


Assemble at JR Hakata St. Chikushi exit (09:00) ------ (Walk) ------ (09:15) Tochoji Temple (09:30) ------ (09:40) Jyotenji Temple, Shofukuji Temple, Hakata sennen Gate (10:30) ------ (10:50) Kushida Shrine (11:20) ------ (11:20) Kawabata shopping avenue (12:00) ------ (Aprox.12:10) JR Hakata St.

【Plan B】
Dazaifu Tenmangu shrine + Kyushu National Museum bus tour
(・English guide ・Lunch included ・Minimum 20 pax
・9,000 Japanese Yen・Chartered coach fee included)

Visit Dazaifu Tenmangu shrine that is famous for the god of literature and
Kyushu National Museum which theme is the interaction with Asian region.


Assemble at JR Hakata St. Chikushi exit (09:00) ------ (10:00) Dazaifu Tenmangu Shrine (11:30) Lunch (12:30) ------ (12:50) Kyushu National Museum (14:00) ------ (Approx. 15:00) Fukuoka Airport ------ (Approx. 15:20) JR Hakata St.
**Participants boarding the plane may alight here
**Stop at International & Domestic terminal

Date : 26 March, 2018
Location : Hotel New Otani Hakata
COST : 5,000 JPY


Application deadline: 22 February 2018 (JST)
Payment deadline: 22 February 2018 (JST)

About Payment
●All the payments should be done before arrival. You cannot pay your hotel fee at the hotel. Please click the ‘payment’ button to proceed your payments.

Important Notes
●Breakfast included.
●Please pay other charges (room services, telephone use, etc.) directly to the hotel upon check-out.
●Smoking preferences are not guaranteed due to the room availability.
●You can make changes and cancellations online until the deadline. After the deadline, please contact us by e-mail or fax.

Cancellation Policy
1. 7-2 days before the first night of your stay---30% of one night room charge.
2. 1 day before the first night of your stay---40% of one night room charge.
3. Check in day---50% of one night room charge.
4. Cancellation without notice---100% of one night room charge.


Nippon Travel Agency, Global MICE Center
Masuda (Mr), Tanaka (Ms), Koga (Ms)
FAX: +81-92-451-0550
3-2-1 Hakata-ekimae, Hakata-ku, Fukuoka 812-0011, JAPAN